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Grievances and Complaints What Hospitals Should Know about the CMS and Joint Commission, DNV Standards and OCR
- Background on CMS CoPs
- How to find current copy
- CMS deficiency memo
- How to find changes in the hospital CoPs
- Issuance of final interpretive guidelines
- OCR grievance requirements under Section 1557
- TJC standards
- Recent standing order memo
- Preprinted order sheet changes
- Federal Register, interpretive guidelines, survey procedure
- P&P requires to ensure patients have information on rights
- Prompt resolution of grievances
- CMS definition of grievance
- Definition of staff present
- TJC definition and six elements of performance on complaints
- P&P with all the required elements
- Form to collect information
- HIPAA requirements if request not from patient
- Need to determine person is authorized representative
- Billing issues and information on patient satisfaction
- Telephone complaints after discharge
- Customer service and complaints
- Audits and PI required
- Policy to encourage staff
- Process for prompt resolution
- Requirement to inform each patient on how to file grievances
- Board’s responsibility in grievance process
- Grievance committee required
- Referral to QIO and State Department of Health
- Changes to QIOs process
- P&P on grievances
- Written notice to patient requirements
- Time frame for responding to grievances
- 7-day rule
- System analysis approach
- What should critical access hospitals do?
- DNV Health NIAHO standards on grievances
- OCR Section 1557 on complaint process
-Policy required
-Notice to patient
-Grievance process
-Appeal to CEO or board
-Timelines for filing grievance on discrimination
-Job description for compliance person
Overview of the webinar
If a CMS surveyor showed up at your hospital tomorrow would you know what to do? Are you sure you are in compliance with the entire grievance requirements by CMS, OCR and the complaint standards by the Joint Commission or your accreditation organization? Do you have a grievance committee? Do you provide a written response as required by CMS? The CMS grievance requirements have recently been a frequent source of investigation. In fact, it was the third most common problematic standard for hospitals. The grievance standards are located in the patient rights section.
CMS issues their first memo summarizing noncompliance and grievances were a top problematic standard. A recent report by CMS found 902 hospitals out of compliance! Don’t let this happen to your hospital. Come learn what you need to ensure compliance. Many hospitals are surprised at the number of regulations and the detailed requirements to comply with this problematic standard.
Most every hospital in the US that accepts Medicare or Medicaid reimbursement must be in compliance with the CMS Conditions of Participation (CoPs). This program will cover in detail the CMS requirements for hospitals to help prevent the hospital from being found out of compliance with the grievance regulations.
Who should attend?
- Consumer Advocates or Patient Advocate
- Chief Operating Officer (COO)
- All nurses with direct patient care
- All nurse managers
- Joint Commission Coordinator
- All department directors
- Chief Executive Officer (CEO)
- Chief Nursing Officer (CNO)
- Chief Medical Officer (CMO)
- Chief Financial Officer (CFO)
- Board Members
- Quality Improvement Coordinator
- Risk Managers
- Legal Counsel
- Nurse Educator
- Patient Safety Officer
- Emergency Department Manager
- Nurse Managers/Supervisors
- Compliance Officer
- Staff Nurses
- Clinic Managers
- Medical Department Nurse Manager
- Surgery Department Nurse Manager
- OR Nurse Director
- ICU Nurse Director
- CCU Nurse Director
- Outpatient Director
- HIPAA privacy and security officer
- Director of Business Office
- Lab director
- Policy and procedure committee
- Ethicist
Why should you attend?
This program will talk about the Office of Civil Rights requirements under Section 1557 of the Affordable Care Act. The hospital must have a grievance procedure and compliance coordinator to investigate any grievances alleging noncompliance with this law including discrimination. There must be a process to promptly resolve any grievance prohibited by Section 1557.
This program will also discuss the Joint Commission standards on complaints and DNV Healthcare on grievances and how these crosswalk to the CMS grievance interpretive guidelines. This is a must attend for any hospital. Staff should be aware and follow the hospital grievance and complaint policy. The policy should be approved by the board. Staff should be educated on the policy. This program will cover what is now required to be documented in the medical record.
Faculty - Ms.Sue Dill Calloway
Sue Dill Calloway, R.N., M.S.N, J.D. is a nurse attorney and President of Patient Safety and Healthcare Consulting and Education. She is also the past Chief Learning Officer for the Emergency Medicine Patient Safety Foundation and a board member. She was a director for risk management and patient safety for five years for the Doctors Company. She was the past VP of Legal Services at a community hospital in addition to being the Privacy Officer and the Compliance Officer. She worked for over 8 years as the Director of Risk Management and Health Policy for the Ohio Hospital Association. She was also the immediate past director of hospital patient safety and risk management for The Doctors Insurance Company in Columbus area for five years. She does frequent lectures on legal, patient safety, and risk management issues and writes numerous publications.
Sue has been a medico-legal consultant for over 30 years. She has done many educational programs for nurses, physicians, and other healthcare providers on topics such as nursing law, ethics and nursing, malpractice prevention, HIPAA medical record confidentiality, emergency department patient safety and risk, EMTALA anti-dumping law, Joint Commission issues, CMS issues, documentation, medication errors, medical errors, documentation, pain management, federal laws for nursing, sentinel events, MRI Safety, Legal Issues in Surgery, patient safety and other similar topics. She is a leading expert in the country on CMS hospital CoPs issues and does over 250 educational programs per year. She was the first one in the country to be a certified professional in CMS. She also teaches the course for the CMS certification program.